Close the month

Who can do this Owner, Finance

Closing a month is your record that you reviewed it and reconciliation agreed — it doesn’t stop the books from moving, but any change to that month afterwards leaves a trace.

Before you start

• Work through Reconcile a bank statement for the month first, so the balance strip reads Fully reconciled before you sign off.

Steps

1. Open Finance → Reconciliation → Month Close.

   

2. Add a note, if you want one on record — what you checked, or anything unusual about the month.

3. Select Close Month, then confirm. The dialog tells you plainly what this does and doesn’t do: donations dated into this month can still be created and edited afterwards, but each one is now logged as a post-close adjustment.

4. Check the confirmation. The tab now reads “Closed by [your name] on [date].”

What closing does, and doesn’t do

Do

• Expect a closed month to keep accepting new or backdated donations — catching up a backlog is normal here, and closing never blocks it.
• Expect every one of those later writes to show up as a post-close adjustment in the audit log, so a change to a signed-off month is always traceable.

Don’t

• Expect a close to lock donations, prevent edits, or freeze any figure. It’s a review record, not a hard close.

An Owner can select Reopen on a closed month if it needs to be revisited — no other role can, and reopening is itself recorded in the audit log.

If something goes wrong

What you see	What it means	What to do
The month you expect to close isn’t reconciled	Some bank lines or donations are still unmatched	Finish reconciling the month before signing off
A figure for a closed month changed later	A donation was created or edited with a payment date inside that month	Check the audit log for a post-close adjustment on that date
Reopen isn’t available	Only an Owner can reopen a closed month	Ask an Owner to reopen it

Related

• Reconcile a bank statement
• See who changed a record
• Export your data